Here are guidelines for hosting a Member of Congress (MOC) at your facility:
Check with your facility administrator and other members of your facility's team to make sure everyone is on board with the idea and understands the expectations of the visit. Discuss ideal dates and times. First thing in the morning or afternoon may work best, ideally whenever you are not at your peak hours of the day and most of trucks are away from the facility.
DO YOUR HOMEWORK
Learn about the legislator. You can find contact and biographical information online. The biography is particularly important; if you find your legislator has an interest relevant to trucking, you'll want to discuss that during the visit. Remember, building relationships is vital to the success of the grassroots advocacy.
SEND YOUR INVITE
Contact the legislator or a member of his/her staff by email or phone. Invite them to see "trucking in action" at your facility. Mention you understand how important transportation is to them, and that you'd like to give them the opportunity to visit and discuss some of the challenges facing the trucking industry and their constituents.
CONFIRM A DATE
Confirm a date and time for their visit. One to two hours should be sufficient.
Put together materials to give to the legislator including fact sheets on policy priorities and a snapshot of trucking in your state. Contact the ATA Grassroots office if you need help. Assemble any handouts in a file folder with your business card attached.
PREPARE YOUR OFFICE
Tidy up the office and alert colleagues. Consider making a "Welcome Representative/Senator _________" banner or poster for the office.
CREATE AN AGENDA
Make a schedule for the visit. There is a sample to the right.
HOST THE VISIT
Meet with your legislator, make introductions and follow your agenda.
SAY "THANK YOU"
The day after the visit, send a personal note thanking the legislator for the visit and restate your offer to be of assistance and a resource as a transportation expert in the community.
LET ATA KNOW
Fill out and return the terminal visit recap form. This ensures that ATA has a coordinated "book-end" approach to our advocacy program. Contact ATA's grassroots office in Washington to follow up on your meetings and let us know if additional action on our part is needed.
For more information contact Ryan Snyder at firstname.lastname@example.org.